Draft Copy Not Official Until Approved by CouncilELLIS CITY COUNCIL

REGULAR MEETING

Minutes

November 4, 2019

 

CALL TO ORDER

Mayor David McDaniel called the regular meeting to order at 7:30 p.m. Present were Council members Bret Andries, Holly Aschenbrenner, Steve Ferland, Martin LaBarge, Jolene Niernberger, and Bob Redger.  Also present were Interim Public Works Director John Leiker, City Clerk Amy Burton, Police Chief Taft Yates, and Fire Chief Dustin Vine.  City Attorney Olavee Raub was absent. 

PLEDGE OF ALLEGIANCE

AMENDMENTS TO AGENDA

None

PUBLIC PRESENT

Kellie Crnkovich, Nancy Wright, James Bell, Glen Keller, Verda Flinn, Tricia Pritchett, Myles Vine, Jordan Mattheyer, Barbara Perkins, John Walz, Chris Krom, Avery Smith, and Tammy Leiker.

CONSENT AGENDA

Council member Bob Redger moved to approve the consent agenda containing the Minutes from the Regular Meeting on October 21, 2019, Bills Ordinance #2080, and the September Manual Journal Entries.  Council member Martin LaBarge seconded the motion. The Council approved the consent agenda 6-0.

PUBLIC COMMENTS

None

PRESENTATIONS OF AWARDS, PROCLAMATIONS, REQUESTS & PETITIONS (HEARINGS)

Campground: Special Project

Jordan Mattheyer, speaking on behalf of the Class of 2006, requested permission to place a memorial bench at the Lakeside Campground in honor of their classmate, Kyle Urban, who passed away earlier this year.  The powder-coated metal bench would be anchored on a concrete slab facing the creek.  Council member Holly Aschenbrenner moved to allow the Class of 2006 to place the bench at Lakeside Campground with the understanding that the City is not responsible for maintaining the bench.  Council member Martin LaBarge seconded the motion.  The motion carried 6-0.

SPECIAL ORDER

None

UNFINISHED BUSINESS

General Government: Contract

Interim Public Works Director John Leiker discussed bids for the City’s HVAC preventative maintenance contract.  All HVAC contractors licensed with the City were invited to bid; however, only two bids were received.  Council member Jolene Niernberger moved to accept the three-year contract from Glassman Corporation for preventative maintenance on the HVAC system at City Hall in the amount of $1,580 per year.  Council member Martin LaBarge seconded the motion.  The motion carried 6-0.

NEW BUSINESS

Fire: Acquisition

Fire Chief Dustin Vine presented a quote from Municipal Emergency Services for additional air pack bottles.  The bottles were not budgeted for purchase in 2019; however, Chief Vine has sufficient funds in his Capital Outlay line item to make the purchase.  Council member Bob Redger moved to approve the purchase of 4 air pack bottles from Municipal Emergency Services in the amount of $4,280.00 with funds to come from the General-Fire Capital Outlay line item.  Council member Holly Aschenbrenner seconded the motion.  The motion carried 6-0.

Personnel: Position Change

In response to Public Works Director Alan Scheuerman’s retirement on October 31st, Mayor David McDaniel has appointed Water Operator John Leiker as Interim Public Works Director, effective November 2nd.  Council member Martin LaBarge moved to ratify the appointment of John Leiker as Interim Public Works Director until the position has been filled.  Council member Steve Ferland seconded the motion.  The motion carried 6-0.

General Government: Policy

City Clerk Amy Burton has been working with EMC Insurance, the City’s worker’s compensation insurance provider, on developing a “Return to Work” program in order to reduce worker’s compensation insurance costs and to get employees back to work faster and in meaningful tasks.  The first step in implementing the program is for Council to adopt a policy statement explaining the City’s commitment to work with recovering employees to provide tasks within their possible work restrictions.  Council member Holly Aschenbrenner moved to adopt the Return to Work policy statement as presented.  Council member Bob Redger seconded the motion.  The motion carried 6-0.

Swimming Pool: Special Project

Ms. Burton continued by discussing the proposed winter fundraising events for the Swimming Pool Improvement Project.  On December 6th the Swimming Pool Committee will host a soup supper at Ellis High School and again in January at the VFW.  At the January soup supper, the Committee would like to hold a gun raffle. The Committee requests Council approval to purchase the prizes for the gun raffle.  Twenty percent would be paid now to hold the items, and then the raffle proceeds would be used to pay the remaining balance.  Police Chief Taft Yates has already solicited several door prizes for the event.  Council member Bob Redger moved to authorize the Swimming Pool Committee to purchase the prizes for the gun raffle to be held in January 2020.  Council member Holly Aschenbrenner seconded the motion.  The motion carried 5-1, with Council member Jolene Niernberger opposed.

Parks: Special Project

The City has received a letter from the Ellis Baptist Church offering to donate a 5-capacity bike rack to Play World Park.  The PRIDE Committee has applied for grants for this same type of project.  It was the consensus of the Council to refer the Baptist Church to the PRIDE Committee to possibly collaborate on the project.  No action was taken. 

Campground: Contracts

Verda Flinn, Campground Committee, presented a memorandum from Driggs Design Group summarizing bids from contractors for the labor to form and pour the nine concrete pads, install storm sewer improvements, and to provide concrete and pour and finish the 5 ft. sidewalk along the west side of the Lakeside Campground Expansion.  The Public Works Department had planned to provide the labor; however, the project is running out of time with grant reporting deadlines.  The project has funds available to contract out the work due to favorable actual expenses from estimated project costs.  The Campground Committee recommends Council approve the contractor recommendations from Driggs Design Group.  After further discussion, Council member Bob Redger moved to approve the recommendation from Driggs Design Group in hiring Brian’s Concrete Services to install the concrete pads and sidewalk in the total amount of $10,700.00, and to approve M&D Excavating for the installation of the storm sewer improvements in the amount of $4,250.00.  All work is to be completed within 30 days of approval.  Council member Holly Aschenbrenner seconded the motion.  The motion carried 6-0.

Capital Improvement: Acquisition

Interim Public Works Director John Leiker presented the invoice from C&E Doors, LLC for the installation of the overhead shop door.  The cost of the door itself agrees to the amount Council previously approved, however, twelve transmitters had to be ordered as the old transmitters were not compatible with the new door.  Council member Martin LaBarge moved to ratify the invoice from C&E Doors, LLC at a total cost of $3,745.00.  Council member Bret Andries seconded the motion.  The motion carried 6-0.

Special Highway: Repair/Maintenance

Mr. Leiker continued by requesting approval to purchase a steering gear box for the “little grader”.  The gear box was replaced approximately two years ago.  Council member Martin LaBarge moved to approve the purchase of a steering gear box from Finditparts.com in the amount of $1,222.95 for the 1964 Allis Chalmers Grader, with funds to come from the Special Highway fund.  Council member Bret Andries seconded the motion.  The motion carried 6-0.

REPORTS FROM CITY OFFICIALS

Public Works

Mr. Leiker reported the Stockton Correctional Facility inmates have helped trim bushes and trees in the parks and cemetery.  There have been four water leaks in various areas of town in the last two weeks.  Both of the Department’s motor graders have been out of service.  The Department has demoed a used John Deere 770 but the grader is bigger than the Department needs.  Mr. Leiker is contacting other vendors to inquire about the availability of other used machines to better fit the City’s needs. 

Police

Police Chief Taft Yates presented the Monthly Activity Report for October and the November Staff Calendar.  October was a busy month with numerous major incidents.  Officer Kolas graduated from the Kansas Law Enforcement Training Center on November 1st.  He will finish his field training in late November.  The Ford Taurus has been out of service with needed repairs. 

City Clerk

City Clerk Amy Burton presented the minutes from the recent Swimming Pool Committee, Planning Commission/Board of Zoning Appeals, and Campground Committee meetings.  The September Financial Statements were also reviewed.  Ms. Burton has drafted a letter to the Kansas Department of Agriculture requesting an extension of water diversion works for the Water Exploration Project.

Attorney

Mayor Update and Announcements

Mayor David McDaniel reminded everyone to vote November 5th. 

Mayor McDaniel stated he reviewed the applications for the vacant Public Works Director and Police Chief positions and will schedule interviews in the coming weeks.  He reminded everyone of the Ellis County Draft Flood Plain Mapping Open House in Hays on November 6th and the League’s Regional Supper in WaKeeney that evening also.

ADJOURNMENT

Council member Steve Ferland moved and Council member Martin LaBarge seconded a motion to adjourn the meeting. The motion carried 6-0.  The meeting adjourned at 8:43 p.m.

 

         

 

                                                          ___________________________________

                                                          Mayor

 

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City Clerk