Draft Copy Not Official Until Approved by CouncilELLIS CITY COUNCIL

REGULAR MEETING

Minutes

March 2, 2020

 

CALL TO ORDER

Mayor David McDaniel called the regular meeting to order at 7:30 p.m. Present were Council members Steve Ferland, Martin LaBarge, Jolene Niernberger, Sam Polifka, Tricia Pritchett, and John Walz.  Also present were Public Works Director John Leiker, City Clerk Amy Burton, Police Chief Chris Krom, and City Attorney Olavee Raub. 

PLEDGE OF ALLEGIANCE

AMENDMENTS TO AGENDA (if needed)

None

PUBLIC PRESENT

James Bell, Glen Keller, Verda Flinn, Bret Andries, Tammy Leiker, Nickole Byers, Alan Scheuerman, Terry Zerfas, and Nick Keller.

CONSENT AGENDA

Council member John Walz moved to approve the consent agenda containing the Minutes from the Regular Meeting on February 17, 2020, Bills Ordinance #2088, and the Manual Journal Entries for December.  Council member Steve Ferland seconded the motion. The Council approved the consent agenda 6-0.

PUBLIC COMMENTS

Terry Zerfas spoke on the proposed ordinance regarding noisy animals.  He urged Council to adopt a clear and effective ordinance with no leeway for interpretation or discretion.

PRESENTATIONS OF AWARDS, PROCLAMATIONS, REQUESTS & PETITIONS (HEARINGS)

None

SPECIAL ORDER

Swimming Pool: Special Project

Three contractors submitted bids for construction of the new swimming pool.  Carrothers Construction was the apparent low bidder with a bid of $1,294,000 – considerably less than the engineer’s estimate of $1,635,000.  With the potential savings on the construction contract, the State of Kansas Community Development Block Grant award would decrease from $1,000,000 to approximately $806,000.   The Swimming Pool Committee met to discuss three options to possibly utilize more grant funds – (1) add another swim lane and additional concrete; (2) replace all of the concrete decking around the pool area; or (3) leave the project as is.  The Committee’s recommendation to Council was to award the bid to Carrothers Construction as is, but for Council to consider a change order later in the project to replace all of the concrete decking if funds allow.  Council member Sam Polifka moved to award the Swimming Pool construction contract to Carrothers Construction.  Council member John Walz seconded the motion.  The motion carried 6-0.

UNFINISHED BUSINESS

General Government: City Code

City Attorney Olavee Raub presented another revision of the proposed ordinance regarding noisy animals.  Ms. Raub explained the importance of allowing officer discretion in investigating such complaints.  After further discussion, Council member Martin LaBarge moved to approve Ordinance No. 1444 amending provisions regarding noisy animals.  Council member Tricia Pritchett seconded the motion.  The motion carried 6-0.

General Government: City Code

Ms. Raub continued by presenting the first draft of the proposed ordinance authorizing the operation of utility vehicles on City streets.  Council again discussed the minimum age of passengers allowed and fines to be assessed for non-compliance of ordinance provisions.  Ms. Raub will make several revisions for consideration at the next Council meeting.

NEW BUSINESS

General Government: City Code

At the recent Planning Commission meeting, members discussed a discrepancy between the City Code and the Zoning Code regarding overhanging vegetation.  City Code states that overhanging vegetation shall not be lower than 8’ on sidewalks and 12’6” on streets.  The Zoning Ordinance states that overhanging vegetation shall not be lower than 10’ for both sidewalks and streets.  The Commission recommends that both Codes be amended to restrict overhanging vegetation to no lower than 8’ on sidewalks and 13’ on streets.  Council member Steve Ferland moved to approve the suggested code amendments to the City Code and Zoning Code.  Council member Martin LaBarge seconded the motion.  The motion carried 6-0.  City Attorney Olavee Raub will draft the ordinances for consideration.

Sewer: Acquisition

Council member John Walz moved to approve the purchase of ultraviolet bulbs from the Ray Lindsay Company in the amount of $1,308.32, with funds to come from the Sewer Utility Fund.  Council member Steve Ferland seconded the motion.  The motion carried 6-0.

REPORTS FROM CITY OFFICIALS

Public Works

Public Works Director John Leiker presented a letter to the Ellis County Commissioners requesting assistance with the annual street maintenance project.  Council member Jolene Niernberger moved to authorize Mayor David McDaniel to sign the letter to Ellis County Commissioners.  Council member Tricia Pritchett seconded the motion.  The motion carried 6-0.

Mr. Leiker met with Buck Driggs, Driggs Design Group, to discuss a timeline for the Waterline Improvement Project in which the City was recently awarded $412,113 in Community Development Block Grant funds.  The project is scheduled to be put out for bids late summer/early fall.

Police

Police Chief Chris Krom presented the Monthly Activity Report for February and the March Staff Calendar.  The Department received eight applications for the open position, and Chief Krom has narrowed the field to three candidates to interview.

City Clerk

City Clerk Amy Burton presented the minutes from the recent Planning Commission/Board of Zoning Appeals meeting and the December financial statements.  The Swimming Pool Improvement Project was awarded a $2,000 grant from the United Way of Ellis County.  The annual rabies clinic yielded 12 customers, the sale of 20 dog tags, and 28 immunizations were administered.

Attorney

City Attorney Olavee Raub requested guidance once again on who Council would prefer to use for bond counsel for the issuance of the Industrial Revenue Bonds for the sale of the Days Inn.  It was the consensus of Council to contact Don Jensen since he was the City’s bond counsel for the initial IRB issuance. 

Mayor Update and Announcements

Mayor David McDaniel reported that approximately 25 people attended the Legislative Coffee on February 28th.  The Governing Body Institute is April 24th – 25th. 

ADJOURNMENT

Council member Martin LaBarge moved and Council member Steve Ferland seconded a motion to adjourn the meeting.  The motion carried 6-0.  The meeting adjourned at 8:46 p.m. 

 

         

 

                                                          ___________________________________

                                                          Mayor

 

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City Clerk