Draft Copy Not Official Until Approved by CouncilELLIS CITY COUNCIL

REGULAR MEETING

Minutes

July 1, 2019

 

CALL TO ORDER

Mayor David McDaniel called the meeting to order at 7:30 p.m. Present were Council members Bret Andries, Holly Aschenbrenner, Martin LaBarge, and Jolene Niernberger.  Also present were Public Works Director Alan Scheuerman, City Clerk Amy Burton, Police Chief Taft Yates, and City Attorney Olavee Raub.  Council members Steve Ferland and Bob Redger were absent.

PLEDGE OF ALLEGIANCE

AMENDMENTS TO AGENDA

City Clerk Amy Burton requested that consideration of the credit card resolution be tabled until the next meeting.

PUBLIC PRESENT

Nancy Wright, Joleen Fisher, Verda Flinn, John Begler, Daniel Pyle, Tricia Pritchett, Chad Pritchett, James Bell, Glen Keller, D. J. Fischer, Pauleen Edmonds, Doug Williams, Brent Jaynes, Joe Kreutzer, Kellie Crnkovich, Melvin Kinderkneht, and Jessica Russell.

CONSENT AGENDA

Council member Holly Aschenbrenner moved to remove the invoice from Cheaper than Dirt from Bills Ordinance #2072 so that it can be considered separately.  Council member Martin LaBarge seconded the motion.  The motion carried 4-0.  Council member Martin LaBarge had several questions for Police Chief Taft Yates regarding the pricing and use of the ammunition on the invoice.  After discussion, Council member Martin LaBarge moved to approve the invoice from Cheaper than Dirt in the amount of $886.99.  Council member Holly Aschenbrenner seconded the motion.  The motion carried 4-0.  Council member Holly Aschenbrenner then moved to approve the consent agenda containing the Minutes from the Regular Meeting on June 17, 2019 and Bills Ordinance #2072.  Council member Martin LaBarge seconded the motion. The Council approved the consent agenda 4-0.

PUBLIC COMMENTS

Melvin Kinderknecht asked for Council to consider additional options in order to provide better weed control at the cemetery, especially with newly filled graves.

PRESENTATIONS OF AWARDS, PROCLAMATIONS, REQUESTS & PETITIONS (HEARINGS)

General Government: Financial – Budget Request

Dan Pyle presented the Ellis Recreation Commission’s 2020 Budget Request.  The Commission is requesting $5,000 for maintenance to the ballfields.  The Council took no action and will consider the request during budget preparation. 

General Government: Financial – Budget Request

Glen Keller, Chairman of the Ellis Railroad Museum, presented the 2020 budget request of $16,000 for consideration, the same amount as last year.  The Council took no action and will consider the request during budget preparation. 

General Government: Financial – Budget Request

Doug Williams, Executive Director, presented the 2020 budget request for Grow Hays.  The organization is requesting $4,000 to help fulfill their mission of business creation, business growth, and retention and business recruitment.  The Council took no action and will consider the request during budget preparation.

General Government: Financial – Budget Request

D.J. Fischer, President of the Ellis Junior Free Fair Board, presented their 2020 budget request of $3,000 for consideration.  Mr. Fischer stated Ellis County completely removed any funding for the Fair from their 2020 budget.  The Fair Board had requested $3,100 from Ellis County, so any amount of funding the City could provide would be appreciated.  The Council took no action and will consider the request during budget preparation. 

SPECIAL ORDER

Fire: Disposition

Mayor David McDaniel opened the single sealed bid for the 1984 Chevrolet C-70 fire truck.  Honas Tank Service has submitted a bid and check for $5,200.  Council member Holly Aschenbrenner moved to accept the bid from Honas Tank Service in the amount of $5,200 for the 1984 Chevrolet C-70 fire truck.  Council member Bret Andries seconded the motion.  The motion carried 4-0.

General Government: Financial

Brent Jaynes, Leisure Real Estate Advisors, discussed the current financial situation at the Ellis Days Inn.  The hotel has been for sale for years, but one of the obstacles the current owners face is that the City’s tax abatement expires in 2020.  Mr. Jaynes asked for the Council to consider a new tax abatement to make the property more attractive to potential buyers.  The terms of the abatement could be negotiated as to the length of time and the amount of the abatement.  Mr. Jaynes stressed that some tax relief would be necessary in order to sell the property and maintain as a hotel.   

UNFINISHED BUSINESS

General Government: Financial

Council member Jolene Niernberger moved to approve the 2018 Audit Report as presented by Adams, Brown, Beran & Ball, Chtd at the last Council meeting.  Council member Martin LaBarge seconded the motion.  The motion carried 4-0.

NEW BUSINESS

Swimming Pool: Grant

Amy Burton provided an update from the recent Swimming Pool Committee meeting.  The City has been awarded a Dane G. Hansen Foundation grant in the amount of $300,000.  This brings the total grant awards for the Swimming Pool Project to $1.3 million.  The Committee recommends Council accept the Hansen grant and allow the Committee to begin a fundraising campaign to raise the rest of the funds needed to construct the new pool.  Acceptance would essentially signify Council is willing to move forward with the project, as the grant has to be accepted by July 9th.  Council member Holly Aschenbrenner moved to accept the Dane G. Hansen Foundation Grant in the amount of $300,000.  Council member Jolene Niernberger seconded the motion.  The motion carried 3-1, with Council member Martin LaBarge opposed.

Ms. Burton then requested Council provide the Committee a budget for raffle prizes, hot dog feed, and advertising.  Council member Jolene Niernberger moved to authorize the Swimming Pool Committee to proceed with fund raising events at a cost not to exceed $1,000.  Council member Bret Andries seconded the motion.  The motion carried 4-0.

Tourism: Acquisition

Tourism Committee members Joleen Fisher and Pauleen Edmonds presented three bids to republish the “Experience Ellis” booklet.  The Committee recommends the low bid from the Hays Daily News as they published the previous booklet and own the rights to the pictures and layout.  They can also provide the fastest turnaround time.  Council member Holly Aschenbrenner moved to accept the low bid from the Hays Daily News in the amount of $2,650 for 6000 copies of the “Experience Ellis” booklet.  Council member Bret Andries seconded the motion.  The motion carried 4-0.  Council requested to see a proof of the booklet prior to printing.

General Government: Financial

Consideration of approval of the updated credit card resolution will be tabled until the next meeting.

Swimming Pool: Repairs/Maintenance

Public Works Director Alan Scheuerman presented two bids for repairs to the limestone blocks at the Pool House.  Once the limestone is repaired, then the blocks can be waterproofed.  Council member Jolene Niernberger moved to accept the low bid from Stan Honas in the amount of $5,850 for repairs to the Pool House, with funds to come from the Capital Improvement Fund.  Council member Holly Aschenbrenner seconded the motion.  The motion carried 3-1, with Council member Bret Andries opposed.

General Government: City Code

City Attorney Olavee Raub presented the necessary documents to implement Senate Bill 105 which allows cities to determine the swearing in date of the newly elected city officials. The proposed Charter Ordinance amends Charter Ordinance No. 24 and adds the provision that newly elected city officials will take office at a date set by resolution.  Council will also need to adopt an ordinance removing the required additional January Council meeting that was used to swear in the newly elected city officials.  Then finally, Council will need to approve a resolution setting the new date for the swearing in.  The ordinance and the resolution should not be adopted until the referendum period expires on the Charter Ordinance.  It was the consensus of Council to table consideration of the Charter Ordinance until the next meeting since two Council members are absent.  

General Government: Contracts

Council member Holly Aschenbrenner moved to approve the engagement letters for Agreed Upon Procedures from Adams, Brown, Beran & Ball, for the Ellis Community Foundation, Ellis Alliance, Railroad Museum, and the Chrysler Museum.  Each contract is in the amount of $1,250.  Council member Jolene Niernberger seconded the motion.  The motion carried 4-0.

REPORTS FROM CITY OFFICIALS

Public Works

Public Works Director Alan Scheuerman reported that all three trucks and the pickup bed sold on the Purple Wave auction site.  The swimming pool has lost approximately 645,000 gallons of water in the last 18 days due to leaks.  Council inquired if cameras could be installed at the Railroad Museum after the recent vandalism incident.  The City-wide cleanup has been scheduled for the week of October 14th.  It was the consensus of Council to not run the grass route that week. 

Police

Police Chief Taft Yates presented the Monthly Activity Report for June and the July Staff Calendar.  Officer Kolas is scheduled to start the Kansas Law Enforcement Training Center on July 29th.  All officers have successfully completed their 40 hours of mandatory training.

City Clerk

City Clerk Amy Burton presented the draft minutes from the recent Safety Committee and Swimming Pool Committee meetings and the Planning Commission/Board of Zoning Appeals meeting.  Ms. Burton enclosed the Community Development Block Grant rating summary.  The City of Ellis ranked #2 in total points for the recent swimming pool grant award.  The City has until September 13th to execute the grant contracts.  The County reported that the estimated assessed valuation for the City decreased $147,824.

Attorney

Mayor Update and Announcements

Mayor David McDaniel shared with council members a luncheon invitation from Grow Hays on July 10th.

The League of Kansas Municipalities Annual Conference is October 12th – 14th.  Mayor McDaniel encouraged council members to attend.

Council member Bret Andries expressed concerns over the growing concrete pile on 6th Street by Jefferson.  Mr. Scheuerman responded that he has contacted the owner by phone at least a couple of times over the violation.  Council suggested a written violation be issued.

Mayor McDaniel then polled Council on their thoughts regarding the information shared by Mr. Jaynes earlier in the meeting.  Council was not in favor of offering another 10-year tax abatement to any potential buyer of the Days Inn, but would consider a graduated abatement or fewer years of abatement.  It was the consensus of Council to allow City Attorney Olavee Raub to work with Mr. Jaynes on a proposal for Council.

EXECUTIVE SESSIONS

Mayor David McDaniel asked for a motion to recess into executive session at the request of Public Works Director Alan Scheuerman.  Council member Holly Aschenbrenner moved for City Council to recess into executive session for 10 minutes to discuss staff in the Public Works Department pursuant to the non-elected personnel matter exception, K.S.A. 75-4319 (b)(1) with City Attorney Olavee Raub and Mr. Scheuerman present.  The open meeting will resume at 9:30 p.m.  Council member Bret Andries seconded the motion.  The motion carried 4-0.  No action was taken in executive session and the open meeting resumed.

ADJOURNMENT

Council member Martin LaBarge moved and Council member Holly Aschenbrenner seconded a motion to adjourn the meeting.  The motion carried 4-0.  The meeting adjourned at 9:31 p.m. 

 

         

 

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                                                          Mayor

 

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City Clerk