Draft Copy Not Official Until Approved by Council ELLIS CITY COUNCIL

REGULAR MEETING

Minutes

May 6, 2019

 

CALL TO ORDER

Mayor David McDaniel called the meeting to order at 7:30 p.m. Present were Council members Bret Andries, Martin LaBarge, Jolene Niernberger, and Bob Redger.  Also present were Public Works Director Alan Scheuerman, City Clerk Amy Burton, Police Chief Taft Yates, and City Attorney Olavee Raub.  Council member Holly Aschenbrenner was present by telephone from 8:00 p.m. – 8:20 p.m.  Council member Steve Ferland was absent. 

PLEDGE OF ALLEGIANCE

AMENDMENTS TO AGENDA

None

PUBLIC PRESENT

Glen Keller, Barbara Perkins, Justine Benoit, Joy Fischer, Jessica Shank, Millie Karlin, Nicole Carroll, Susan Schlichting, Ashley Rohleder, Dennis Bollig, Nancy Wright, Sheresa Brull, Ellie Brull, Grace Brull, Kristy Rhoden, JT Rhoden, Doreen Timken, Beth Schiel, Zach Schiel, Andy Smith, Vicki Doyle, John Dollil, Karista Pugh, Madison Gottschalk, Michelle Gottschalk, Abigail Mattheyer, Melvin Kinderknecht, Emily Mattheyer, Freda Fisher, Pat Bieker, Pam Dietrich, Sam Polifka, Vernie Pritchett, Craig Seibel, Margie Mickelson (arrived at 7:55 p.m.)

CONSENT AGENDA

Council member Bob Redger moved to approve the consent agenda containing the Minutes from the Regular Meeting on April 15, 2019, Bills Ordinance #2068, and the Manual Journal Entries for January, February, and March.  Council member Bret Andries seconded the motion. The Council approved the consent agenda 4-0.

PUBLIC COMMENTS

None

PRESENTATIONS OF AWARDS, PROCLAMATIONS, REQUESTS & PETITIONS (HEARINGS)

City Clerk: Award/Proclamation

Mayor David McDaniel read a Proclamation declaring May 5 – 11, 2019 as the 50th Anniversary of Municipal Clerks Week.

SPECIAL ORDER

General Government: Financial – Budget Request

Jessica Shank, representing the Senior Companion program at Fort Hays State University, thanked the Council for their past support and presented the Senior Companion 2020 budget request.  Ms. Shank requested consideration from Council for $3,973, the annual support cost of one senior companion volunteer.  The request represents a decrease of $113 from the previous year.  Joy Fischer presented the 2020 budget request for the Foster Grandparent program.  Ms. Fischer requested consideration from Council for $3,718 to support one foster grandparent to serve in Ellis.  The request represents an increase of $2,718 from the previous year.  The Council took no action and will consider the request during budget preparation.

Committee: Special Project

The Ellis PRIDE Committee partnered with the Ellis High School KAYS organization to participate in a pilot program to obtain a youth’s perspective in conjunction with the State-wide PRIDE Committee’s First Impressions program.   Nicole Carroll, KAYS Sponsor, and students Karista Pugh, Madison Gottschalk, Michelle Gottschalk, and Abigail Mattheyer gave a PowerPoint presentation highlighting their project of possible ways of beautifying Ellis and also noting existing positive aspects of the city.    

UNFINISHED BUSINESS

Swimming Pool: Contract

Prior to the meeting, Andy Smith, engineer with Lamp Rynearson, met with available Governing Body members and interested community members at the Ellis Municipal Pool to tour the current facility and visually highlight concerns noted in the Preliminary Engineering Report.  Mr. Smith entertained additional questions from the Governing Body from that tour.  After discussion, Council member Bob Redger moved and Council member Jolene Niernberger seconded a motion to approve the engineering agreement with Lamp Rynearson in the amount of $170,000.00, contingent upon Community Development Block Grant funding.  Upon a call for further discussion, Justine Benoit, grant administrator with Northwest Kansas Planning & Development, stated that if the City is awarded CDBG funding, the State allows 90 days to accept the grant, one year to sign a contract with a general contractor, and two years to start the project.  The grant application must be submitted by May 15th.  Upon a call for the vote, the motion carried 5-0, with Council member Holly Aschenbrenner voting by telephone. 

Sewer: Repair/Maintenance

City Attorney Olavee Raub reported on the Cedar Lane lift station project.  There is an existing 10’ easement that the work could be completed in without the need to obtain additional easements from the adjacent property owners.  Public Works Director Alan Scheuerman requested approval to proceed with the project by allowing him to upgrade the existing Loveless pump.  Council member Martin LaBarge moved to approve upgrades to the existing Loveless pump in the amount of $2,500, with funds to come from the Sewer Depreciation Reserve fund.  Council member Bob Redger seconded the motion.  The motion carried 4-0.

NEW BUSINESS

Police: Acquisition

Police Chief Taft Yates presented two bids for the purchase of a new computer server for the Police Department.  Craig Seibel, Eagle Technology Solutions, was on hand to answer questions from Council.  After discussion, Council member Bret Andries moved to purchase a Dell PowerEdge T140 file server from Eagle Technology Solutions in the amount of $6,765.34 along with the monthly backup and disaster recovery option at $125 per month.  Council member Jolene Niernberger seconded the motion.  The motion carried 4-0.  The monthly backup option will be charged to the Police Department’s budget, as well as $2,500 of the file server purchase, with the remaining $4,265.34 to be taken out of Special Machinery. 

General Government: Committees

Mayor David McDaniel reviewed the current City committee appointment roster and announced his new appointments for 2019.  Several vacant positions remain and Mayor McDaniel hopes to have them filled by the next meeting.  It was the consensus of Council to table approval of the roster of appointments until the next Council meeting.

General Government: Licenses/Permits

Council member Jolene Niernberger moved to approve the Fireworks Permit Applications from the Ellis Baptist Youth Group and the Ellis Softball/Baseball Association, contingent on each applicant submitting proof of liability insurance.  Council member Martin LaBarge seconded the motion.  The motion carried 4-0, with Council member Bret Andries abstaining due to perceived conflict of interest.

Personnel: Benefits

City Clerk Amy Burton presented the policy renewal rates for the employee’s dental plan and term life and accidental death and disability policy.  Both policies are through Blue Cross Blue Shield.  The dental plan reflects a 1% increase in premiums, while the life and AD&D policy premiums are unchanged.  Council member Bob Redger moved to approve the Blue Cross Blue Shield dental and term life and accidental death and disability policies as presented.  Council member Martin LaBarge seconded the motion.  The motion carried 4-0.

Public Works: Disposal

Public Works Director Alan Scheuerman requested approval to sell several of the Department’s vehicles and the cargo bed from the newly purchased 2011 GMC Sierra.  Council member Martin LaBarge moved to authorize the sale of the 1988 Chevy 1-ton, the 2004 Ford F-250 ¾-ton, the 1990 Ford ¾-ton, and the cargo bed from the 2011 GMC Sierra on the Purple Wave auction site.  Council member Bob Redger seconded the motion.  The motion carried 4-0.

Sanitation: Repairs/Maintenance

Council member Bob Redger moved to ratify the invoice from Staab Repair in the amount of $1,496.94 for repairs to the 1999 Ford F350.  Council member Jolene Niernberger seconded the motion.  The motion carried 4-0.

Campground: Special Project

Public Works Director Alan Scheuerman presented two bids for storm sewer supplies for the Campground Expansion Project.  Council member Bret Andries moved to approve the low bid from Municipal Supply in the amount of $4,240.73, for storm sewer materials.  Council member Jolene Niernberger seconded the motion.  The motion carried 4-0.

REPORTS FROM CITY OFFICIALS

Public Works

Mr. Scheuerman announced the City was the successful bidder for one of the pickups being sold by sealed bid from Golden Belt Telephone Company.  The City purchased a 2011 GMC Sierra ¾-ton pickup with the high bid of $16,914.00. 

Council member Bob Redger inquired if the Department could possibly repair the curb at 10th Street and Monroe by Golden Belt Coop. 

Police

Police Chief Taft Yates presented the Department’s Monthly Activity Report for April and the May Staff Calendar

City Clerk

City Clerk Amy Burton presented the monthly financial statements for January, February, and March 2019 and the draft minutes from the recent Planning Commission/Board of Zoning Appeals and Campground Committee meetings.

Individuals interested in running for Mayor, City Council, and City Treasurer must file with the County Clerk by noon on June 3rd.      

The City received payment from the City of Brownell for two of the City’s old storms sirens.  It was the consensus of Council to deposit the proceeds of the sale back into the Capital Improvement Fund.

Mr. Scheuerman and Ms. Burton met with David Barber, USDA Loan Specialist, regarding left over funds from the USDA Waterline Project in 2016.  The funds may either be applied to the existing loan, or expended on additional improvements to the USDA project.  It was the consensus of the Council to explore additional improvements to the waterline infrastructure. 

Attorney

City Attorney Olavee Raub reported that Senate Bill 105 allowing cities to select an earlier date to swear in newly elected officials is not in effect until July 1st; therefore, a draft resolution will be presented in June for consideration.

Ms. Raub will be absent at the June 3rd Council meeting.  City Prosecutor Cassy Zeigler will attend the Council meeting in her absence. 

Mayor Update and Announcements

Council member Jolene Niernberger provided a summary of legislative updates from the League of Kansas Municipalities Leadership Summit.  Ms. Niernberger stressed the importance of residents completing the 2020 Census Survey, as federal grant dollars received by the City could be negatively impacted by an inaccurate census.

ADJOURNMENT

Council member Bob Redger moved and Council member Martin LaBarge seconded a motion to adjourn the meeting.  The motion carried 4-0.  The meeting adjourned at 9:25 p.m.

 

         

 

                                                          ___________________________________

                                                          Mayor

 

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City Clerk