Draft Copy Not Official Until Approved by CouncilELLIS CITY COUNCIL

REGULAR MEETING

Minutes

October 1, 2018

 

CALL TO ORDER

Mayor David McDaniel called the meeting to order at 7:30 p.m. Present were Council members Bret Andries, Holly Aschenbrenner, Susan Eaton, Jolene Niernberger, Dena Patee, and Bob Redger.  Also present were Public Works Director Alan Scheuerman, City Clerk Amy Burton, Police Chief Taft Yates, and City Prosecutor Cassy Zeigler. 

PLEDGE OF ALLEGIANCE

AMENDMENTS TO AGENDA

None

PUBLIC PRESENT

Glen Keller, Mike Downing, and Doug Williams.

CONSENT AGENDA

Council member Bob Redger moved to approve the consent agenda containing the Minutes from the Regular Meeting on September 17, 2018 and Bills Ordinance #2054.  Council member Jolene Niernberger seconded the motion. The Council approved the consent agenda 6-0.

PUBLIC COMMENTS

None

PRESENTATIONS OF AWARDS, PROCLAMATIONS, REQUESTS & PETITIONS (HEARINGS)

None

SPECIAL ORDER

Economic Development: Special Projects

Doug Williams, Interim Director, Grow Hays, and Mike Downing, Ellis Representative, explained the reasoning behind the name change from the Ellis County Coalition for Economic Development to Grow Hays.  Mr. Williams assured the Governing Body that the organization is still committed to the Ellis and Victoria communities.  Mr. Williams and Mr. Downing continued by highlighting some of the organization’s current projects, including a youth entrepreneurial program, Brief Space, and a housing rehabilitation program partially funded by a Dane G. Hansen Foundation grant.

UNFINISHED BUSINESS

None

NEW BUSINESS

Sanitation/Sewer: Accounting/Billing

Council member Bob Redger moved to approve the Application for Local Incentives for Riverside Espresso & Café, LLC.  Council member Dena Patee seconded the motion.  The motion carried 6-0.

Capital Improvement: Acquisition

Public Works Director Alan Scheuerman presented two bids to replace the south overhead garage door.  The door was scheduled for replacement this year.  Council member Holly Aschenbrenner moved to approve the bid from C&E Doors, LLC in the amount of $2,450 for the purchase and installation of an 11’ overhead door, with funds to come from the Capital Improvement Fund.  Council member Jolene Niernberger seconded the motion.  The motion carried 6-0. 

Parks: Special Project

Mr. Scheuerman continued by presenting bids for materials and labor for construction of the bathrooms at the park on South Walnut.  The Public Works Department will pour the concrete foundation and install the roof, and contract out the plumbing, electrical, and block work.  Council member Holly Aschenbrenner inquired of soliciting bids to contract out the entire project, rather than have the City perform some of the work.  It was the consensus of Council to table further discussion so that Mr. Scheuerman can obtain contractor bids for the entire project.

Street: Repair/Maintenance

Mr. Scheuerman requested approval to perform street repairs for approximately 300’ on Lakeview Street and 120’ on Cottonwood Street.  Council member Holly Aschenbrenner questioned if the County is responsible for a portion of the Cottonwood Street repairs being proposed.  After further discussion, Council member Holly Aschenbrenner moved to approve street repairs to Lakeview Street in an amount not to exceed $8,000, with funds to come from the Capital Improvement – Street fund.  Council member Dena Patee seconded the motion.  The motion carried 5-1, with Council Member Jolene Niernberger opposed.

Public Works: Repair/Maintenance

The Mack truck is in need of front and rear axle repairs.  Council member Jolene Niernberger moved to approve the repair estimate from Bruckner Truck Sales in the amount of $4,897.98 with funds to be split between the Water Utility, Special Highway, and General-Parks funds.  Council member Holly Aschenbrenner seconded the motion.  The motion carried 6-0. 

REPORTS FROM CITY OFFICIALS

Public Works

Council reviewed a letter from the Kansas Department of Health and Environment regarding the reissuance of the City’s permit to discharge wastewater.  The letter recommends the City investigate and address the wastewater system’s infiltration and inflow (I&I) issues.  Mr. Scheuerman is working with Mayer Services and the Kansas Rural Water Association to detect problem areas.

Mr. Scheuerman reviewed the list of the City’s fire hydrants that have been flushed recently.  Council requested that Mr. Scheuerman share the list with the Fire Department.

Mr. Scheuerman then discussed some concerns with the recent Girl Scout event held at the campground.  Access to the men’s bathhouse was restricted and several pull-through sites were used without approval.  The Council asked for the Campground Committee to draft parameters for use of the facilities for large groups and for a letter to be drafted to the Girl Scouts.

Police

Police Chief Taft Yates presented the Monthly Activity Report for September and the October Staff Calendar.  Officers have been asked to serve snacks at a future 5th Quarter event.  Chief Yates reported that on October 20th two candidates will be interviewed for the open position.  The Kansas Department of Wildlife, Parks, and Tourism has restocked 600 bass in Big Creek.

City Clerk

Council reviewed the draft minutes from the Campground Committee meeting on September 24th.  City Clerk Amy Burton requested a work session to discuss the Capital Improvement Plan. 

Attorney

City Prosecutor Cassy Zeigler requested an executive session to discuss a code violation case.  Council member Bob Redger asked for City Attorney Olavee Raub to provide a status report at the next meeting regarding the water exploration land contracts. 

Mayor Update and Announcements

Mayor David McDaniel and Council member Jolene Niernberger will attend the League of Kansas Municipalities Annual Conference this weekend in Topeka.  The League’s annual Regional Supper is October 24th in Oakley. 

EXECUTIVE SESSIONS

Mayor David McDaniel asked for a motion to recess into executive session at the request of City Prosecutor Cassy Zeigler.  Council member Holly Aschenbrenner moved for City Council to recess into executive session for 10 minutes to discuss a pending code violation case pursuant to the attorney-client privilege exception, K.S.A. 75-4319 (b)(2) with City Prosecutor Cassy Zeigler present.  The open meeting will resume at 8:43 p.m.  Council member Bob Redger seconded the motion.  The motion carried 6-0.  No action was taken in executive session and the open meeting resumed. 

EXECUTIVE SESSIONS

Mayor David McDaniel asked for a motion to return to executive session at the request of City Prosecutor Cassy Zeigler.  Council member Holly Aschenbrenner moved for City Council to recess into executive session for 10 minutes to discuss a pending code violation case pursuant to the attorney-client privilege exception, K.S.A. 75-4319 (b)(2) with City Prosecutor Cassy Zeigler present.  The open meeting will resume at 8:53 p.m.  Council member Dena Patee seconded the motion.  The motion carried 6-0.  No action was taken in executive session and the open meeting resumed. 

EXECUTIVE SESSIONS

Mayor David McDaniel asked for a motion to return to executive session at the request of City Prosecutor Cassy Zeigler.  Council member Holly Aschenbrenner moved for City Council to recess into executive session for 10 minutes to discuss a pending code violation case pursuant to the attorney-client privilege exception, K.S.A. 75-4319 (b)(2) with City Prosecutor Cassy Zeigler present.  The open meeting will resume at 9:03 p.m.  Council member Bob Redger seconded the motion.  The motion carried 6-0.  No action was taken in executive session and the open meeting resumed. 

ADJOURNMENT

Council member Bret Andries moved and Council member Bob Redger seconded a motion to adjourn the meeting.  The motion carried 6-0.  The meeting adjourned at 9:04 p.m.

 

         

 

                                                          ___________________________________

                                                          Mayor

 

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City Clerk