ELLIS CITY COUNCIL
REGULAR
MEETING
Minutes
October 1, 2018
CALL TO ORDER
Mayor David McDaniel called the meeting to order at 7:30 p.m. Present
were Council members Bret Andries, Holly Aschenbrenner, Susan Eaton, Jolene Niernberger, Dena Patee, and Bob Redger. Also present were Public Works Director Alan
Scheuerman, City Clerk Amy Burton, Police Chief Taft Yates, and City Prosecutor
Cassy Zeigler.
PLEDGE OF ALLEGIANCE
AMENDMENTS TO AGENDA
None
PUBLIC PRESENT
Glen Keller, Mike Downing, and Doug Williams.
CONSENT AGENDA
Council member Bob Redger moved to approve the
consent agenda containing the Minutes from the Regular Meeting on September 17,
2018 and Bills Ordinance #2054. Council
member Jolene Niernberger seconded the motion. The Council approved the consent
agenda 6-0.
PUBLIC COMMENTS
None
PRESENTATIONS OF AWARDS,
PROCLAMATIONS, REQUESTS & PETITIONS (HEARINGS)
None
SPECIAL ORDER
Economic Development: Special
Projects
Doug Williams, Interim Director, Grow Hays, and Mike Downing, Ellis
Representative, explained the reasoning behind the name change from the Ellis
County Coalition for Economic Development to Grow Hays. Mr. Williams assured the Governing Body that
the organization is still committed to the Ellis and Victoria communities. Mr. Williams and Mr. Downing continued by
highlighting some of the organization’s current projects, including a youth
entrepreneurial program, Brief Space, and a housing rehabilitation program
partially funded by a Dane G. Hansen Foundation grant.
UNFINISHED BUSINESS
None
NEW BUSINESS
Sanitation/Sewer:
Accounting/Billing
Council member Bob Redger moved to approve the Application
for Local Incentives for Riverside Espresso & Café, LLC. Council member Dena Patee
seconded the motion. The motion carried
6-0.
Capital Improvement: Acquisition
Public Works Director Alan Scheuerman presented two bids to replace the
south overhead garage door. The door was
scheduled for replacement this year. Council
member Holly Aschenbrenner moved to approve the bid
from C&E Doors, LLC in the amount of $2,450 for the purchase and
installation of an 11’ overhead door, with funds to come from the Capital
Improvement Fund. Council member Jolene
Niernberger seconded the motion. The
motion carried 6-0.
Parks: Special Project
Mr. Scheuerman continued
by presenting bids for materials and labor for construction of the bathrooms at
the park on South Walnut. The Public
Works Department will pour the concrete foundation and install the roof, and
contract out the plumbing, electrical, and block work. Council member Holly Aschenbrenner
inquired of soliciting bids to contract out the entire project, rather than have
the City perform some of the work. It
was the consensus of Council to table further discussion so that Mr. Scheuerman
can obtain contractor bids for the entire project.
Street: Repair/Maintenance
Mr. Scheuerman requested approval to perform street repairs for
approximately 300’ on Lakeview Street and 120’ on Cottonwood Street. Council member Holly Aschenbrenner
questioned if the County is responsible for a portion of the Cottonwood Street
repairs being proposed. After further
discussion, Council member Holly Aschenbrenner moved
to approve street repairs to Lakeview Street in an amount not to exceed $8,000,
with funds to come from the Capital Improvement – Street fund. Council member Dena Patee
seconded the motion. The motion carried
5-1, with Council Member Jolene Niernberger opposed.
Public Works: Repair/Maintenance
The Mack truck is in need of front and rear axle repairs. Council member Jolene Niernberger moved to
approve the repair estimate from Bruckner Truck Sales in the amount of
$4,897.98 with funds to be split between the Water Utility, Special Highway,
and General-Parks funds. Council member
Holly Aschenbrenner seconded the motion. The motion carried 6-0.
REPORTS FROM CITY OFFICIALS
Public Works
Council reviewed a letter from the Kansas Department of Health and Environment
regarding the reissuance of the City’s permit to discharge wastewater. The letter recommends the City investigate
and address the wastewater system’s infiltration and inflow (I&I) issues. Mr. Scheuerman is working with Mayer Services
and the Kansas Rural Water Association to detect problem areas.
Mr. Scheuerman reviewed the list of the City’s fire hydrants that have
been flushed recently. Council requested
that Mr. Scheuerman share the list with the Fire Department.
Mr. Scheuerman then discussed some concerns with the recent Girl Scout
event held at the campground. Access to
the men’s bathhouse was restricted and several pull-through sites were used
without approval. The Council asked for
the Campground Committee to draft parameters for use of the facilities for
large groups and for a letter to be drafted to the Girl Scouts.
Police
Police Chief Taft Yates presented the Monthly Activity Report for September
and the October Staff Calendar. Officers
have been asked to serve snacks at a future 5th Quarter event. Chief Yates reported that on October 20th
two candidates will be interviewed for the open position. The Kansas Department of Wildlife, Parks, and
Tourism has restocked 600 bass in Big Creek.
City Clerk
Council reviewed the draft minutes from the Campground Committee meeting
on September 24th. City Clerk
Amy Burton requested a work session to discuss the Capital Improvement
Plan.
Attorney
City Prosecutor Cassy Zeigler requested an executive session to discuss a
code violation case. Council member Bob Redger asked for City Attorney Olavee
Raub to provide a status report at the next meeting
regarding the water exploration land contracts.
Mayor Update and Announcements
Mayor David McDaniel and Council member Jolene Niernberger will attend
the League of Kansas Municipalities Annual Conference this weekend in
Topeka. The League’s annual Regional
Supper is October 24th in Oakley.
EXECUTIVE SESSIONS
Mayor David McDaniel asked for a motion to recess into executive session
at the request of City Prosecutor Cassy Zeigler. Council member Holly Aschenbrenner moved for City Council to recess into executive session for 10 minutes to
discuss a pending code violation case pursuant to the attorney-client privilege
exception, K.S.A. 75-4319 (b)(2) with City Prosecutor Cassy Zeigler present. The open meeting will resume at 8:43 p.m. Council member Bob Redger seconded the motion.
The motion carried 6-0. No action was taken in executive session and the open
meeting resumed.
EXECUTIVE SESSIONS
Mayor David McDaniel asked for a motion to return to executive session at
the request of City Prosecutor Cassy Zeigler.
Council member Holly Aschenbrenner moved for City Council to recess into executive session
for 10 minutes to discuss a pending code violation case pursuant to the attorney-client
privilege exception, K.S.A. 75-4319 (b)(2) with City Prosecutor Cassy Zeigler
present. The open meeting will resume at
8:53 p.m. Council member Dena Patee seconded the motion. The motion carried 6-0. No action was taken in executive session and the open meeting
resumed.
EXECUTIVE SESSIONS
Mayor David McDaniel asked for a motion to return to executive session at
the request of City Prosecutor Cassy Zeigler.
Council member Holly Aschenbrenner moved for City Council to recess into executive session
for 10 minutes to discuss a pending code violation case pursuant to the attorney-client
privilege exception, K.S.A. 75-4319 (b)(2) with City Prosecutor Cassy Zeigler
present. The open meeting will resume at
9:03 p.m. Council member Bob Redger seconded the
motion. The motion carried 6-0. No action was taken in executive session and the open meeting
resumed.
ADJOURNMENT
Council member Bret Andries moved and Council
member Bob Redger seconded a motion to adjourn the meeting. The motion carried 6-0. The meeting adjourned at 9:04 p.m.
___________________________________
Mayor
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City Clerk